TWZwiki:Privacy policy

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General Scope

This policy covers personally identifiable information collected or stored by Ideal-Hosting UG (haftungsbeschränkt) on its servers. We try to collect the least amount of personally identifiable information needed to fulfill the Wikis operational needs.

The public and collaborative nature of this wiki

This wiki is collaboratively developed by its users using the MediaWiki software. Anyone with Internet access (and not otherwise restricted from doing so) may edit the publicly editable pages of these sites with logging in as a registered user. By doing this, editors create a published document, and a public record of every word added, subtracted, or changed. This is a public act, and editors are identified publicly as the author of such changes. All contributions made to this wiki, and all publicly available information about those contributions, are irrevocably licensed and may be freely copied, quoted, reused and adapted by third parties with few restrictions.

User accounts and authorship

Ideal-Hosting UG (haftungsbeschränkt) does require editors to register with this wiki. Anyone can read without logging in with a username, in which case they will be identified by network IP address. Users that do register are identified by their chosen username. Users select a password, which is confidential and used to verify the integrity of their account. Except insofar as it may be required by law, no person should disclose, or knowingly expose, either user passwords and/or cookies generated to identify a user. Once created, user accounts will not be removed. It may be possible for a username to be changed. Ideal-Hosting UG (haftungsbeschränkt) does not guarantee that a username will be changed on request.

Purpose of the collection of private information

To enhance the public accountability of the wiki. Ideal-Hosting UG (haftungsbeschränkt) recognizes that any system that is open enough to allow the greatest possible participation of the general public will also be vulnerable to certain kinds of abuse and counterproductive behavior. Ideal-Hosting UG (haftungsbeschränkt) and the wiki owners have established a number of mechanisms to prevent or remedy abusive activities. For example, when investigating abuse on this project, including the suspected use of malicious “sockpuppets” (duplicate accounts), vandalism, harassment of other users, or disruptive behavior, the IP addresses of users (derived either from those logs or from records in the database) may be used to identify the source(s) of the abusive behavior. This information may be shared by users with administrative authority who are charged with protecting the wiki.
To provide site statistics. Ideal-Hosting UG (haftungsbeschränkt) statistically samples raw log data from users' visits. These logs are used to produce the site statistics pages; the raw log data is not made public.
To solve technical problems. Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site.

Details of data retention

General expectations

IP and other technical information

When a visitor requests or reads a page, or sends email to a Ideal-Hosting UG (haftungsbeschränkt) server, no more information is collected than is typically collected by web sites. Ideal-Hosting UG (haftungsbeschränkt) may keep raw logs of such transactions, but these will not be published or used to track legitimate users.
When a page is edited by a logged-in editor, the server confidentially stores related IP information for a limited period of time. This information is automatically deleted after a set period. For editors who do not log in, the IP address used is publicly and permanently credited as the author of the edit. It may be possible for a third party to identify the author from this IP address in conjunction with other information available. Logging in with a registered username allows for better preservation of privacy.

Cookies

The sites set a temporary session cookie on a visitor's computer whenever a page on this wiki is visited. Readers who do not intend to log in or edit may deny this cookie; it will be deleted at the end of the browser's session. More cookies may be set when one logs in to maintain logged-in status. If one saves a user name or password in one's browser, that information will be saved for up to 30 days, and this information will be resent to the server on every visit. Contributors using a public machine who do not wish to show their username to future users of the machine should clear these cookies after use.

Page history

Edits or other contributions to this wiki on its articles, user pages and talk pages are generally retained forever. Removing text from this wiki does not permanently delete it. Normally, in this wiki, anyone can look at a previous version of an article and see what was there. Even if an article is "deleted", a user entrusted with higher level of access may still see what was removed from public view. Information can be permanently deleted by individuals with access to Ideal-Hosting UG (haftungsbeschränkt) servers, but aside from the rare circumstance when Ideal-Hosting UG (haftungsbeschränkt) is required to delete editing-history material in response to a court order or equivalent legal process, there is no guarantee any permanent deletion will happen.

User contribution

User contributions are also aggregated and publicly available. User contributions are aggregated according to their registration and login status. Data on user contributions, such as the times at which users edited and the number of edits they have made, are publicly available via user contributions lists, and in aggregated forms published by other users.
Reading in this wiki
No more information on users and other visitors reading pages is collected than is typically collected in server logs by web sites. Aside from the above raw log data collected for general purposes, page visits do not expose a visitor's identity publicly. Sampled raw log data may include the IP address of any user, but it is not reproduced publicly.
Editing in this wiki
Edits to Project pages are identified with the username or network IP address of the editor, and editing history is aggregated by author in a contribution list. Such information will be available permanently on the project.
Logged in registered users:
Logged in users do not expose their IP address to the public except in cases of abuse, including vandalism of a wiki page by the user or by another user with the same IP address. A user's IP address is stored on the wiki servers for a period of time, during which it can be seen by server administrators and by users who have been granted CheckUser access.
IP address information, and its connection to any usernames that share it, may be released under certain circumstances (see below).
Editors using a company mail server from home or telecommuting over a DSL or cable Internet connection, are likely to be easy to identify by their IP address; in which case it may be easy to cross-identify all contributions to various websites made by that IP. Using a username is a better way of preserving privacy in this situation.
Unlogged-in registered users and unregistered users:
Editors who have not logged in may be identified by network IP address. Depending on one's connection, this IP address may be traceable to a large Internet service provider or more specifically to a school, place of business or home. It may be possible to use this information in combination with other information, including editing style and preferences, to identify an author completely.
Discussions
On wiki discussion pages:
Any editable page can theoretically be the location of a discussion. In general, discussions on this wiki occur on user talk pages (associated with particular users), on article talk pages (associated with particular articles) or in pages specially designated to function as forums. Privacy expectations apply to discussion pages in the same way as they do elsewhere.

Access to and release of personally identifiable information

Access:

This wiki is primarily run by volunteer contributors. Some dedicated users are chosen by the community to be given privileged access.

Other users who may have access to private identifiable information include, but are not limited to, the CheckUser and Oversight functions, users elected by wiki community to serve as stewards or Arbitrators, Ideal-Hosting UG (haftungsbeschränkt) employees, trustees, appointees, and contractors and agents employed by Ideal-Hosting UG (haftungsbeschränkt), and developers and others with high levels of server access.

Sharing information with other privileged users is not considered "distribution."

Release: Policy on Release of Data

It is the policy of Ideal-Hosting UG (haftungsbeschränkt) that personally identifiable data collected in the server logs, or through records in the database via the CheckUser feature, or through other non-publicly-available methods, may be released by Ideal-Hosting UG (haftungsbeschränkt) volunteers or staff, in any of the following situations:

  1. In response to a valid subpoena or other compulsory request from law enforcement,
  2. With permission of the affected user,
  3. When necessary for investigation of abuse complaints,
  4. Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues,
  5. Where the user has been vandalizing articles or persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,
  6. Where it is reasonably necessary to protect the rights, property or safety of Ideal-Hosting UG (haftungsbeschränkt), its users or the public.

Except as described above, Ideal-Hosting UG (haftungsbeschränkt) policy does not permit distribution of personally identifiable information under any circumstances.

Third-party access and notifying registered users when receiving legal process:

As a general principle, the access to, and retention of, personally identifiable data in this project should be minimal and should be used only internally to serve the well-being of the projects. Occasionally, however, Ideal-Hosting UG (haftungsbeschränkt) may receive a subpoena or other compulsory request from a law-enforcement agency or a court or equivalent government body that requests the disclosure of information about a registered user, and may be compelled by law to comply with the request. In the event of such a legally compulsory request, Ideal-Hosting UG (haftungsbeschränkt) will attempt to notify the affected user within three business days after the arrival of such subpoena by sending a notice by email to the email address (if any) that the affected user has listed in his or her user preferences.

Ideal-Hosting UG (haftungsbeschränkt) cannot advise a user receiving such a notification regarding the law or an appropriate response to a subpoena. Ideal-Hosting UG (haftungsbeschränkt) does note, however, that such users may have the legal right to resist or limit that information in court by filing a motion to quash the subpoena. Users who wish to oppose a subpoena or other compulsory request should seek legal advice concerning applicable rights and procedures that may be available.

If Ideal-Hosting UG (haftungsbeschränkt) receives a court-filed motion to quash or otherwise limit the subpoena as a result of action by a user or their lawyer, Ideal-Hosting UG (haftungsbeschränkt) will not disclose the requested information until we receive an order from the court to do so.

Registered users may not be required to provide an email address. However, when an affected registered user does not provide an email address, Ideal-Hosting UG (haftungsbeschränkt) will not be able to notify the affected user in private email messages when it receives requests from law enforcement to disclose personally identifiable information about the user.

Disclaimer

Ideal-Hosting UG (haftungsbeschränkt) believes that maintaining and preserving the privacy of user data is an important value. This Privacy Policy, together with other policies, resolutions, and actions by Ideal-Hosting UG (haftungsbeschränkt), represents a committed effort to safeguard the security of the limited user information that is collected and retained on our servers. Nevertheless, Ideal-Hosting UG (haftungsbeschränkt) cannot guarantee that user information will remain private. We acknowledge that, in spite of our committed effort to protect private user information, determined individuals may still develop data-mining and other methods to uncover such information and disclose it. For this reason, the company can make no guarantee against unauthorized access to information provided in the course of participating in this wiki or related communities.